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Fuel Poverty Strategy for Kent

Last updated on: 09-Apr-2021

Kent Energy Efficiency Partnership (KEEP)

Terms of Reference – 4 May 2016

The group’s key aim will be to look at new and existing ways to reduce fuel poverty and improve people’s quality of life by assisting residents to achieve affordable warmth.

The group will also look at ways of adapting to/mitigating the effects of adverse climate change, by assisting residents to reduce their energy consumption, by increasing domestic energy efficiency and the installation of renewable energy technologies in accordance with the Home Energy Conservation Act 1995 (HECA), Climate Act 2008 and Energy Act 2011.

The group will focus on working together on joint projects to maximise resource and funding opportunities, sharing best practice and learning to aid the achievement of the above goals. These projects/schemes will be developed in line with changing legislation and local commitments, and where necessary seek the relevant Authorities’ cabinet/management approval.


The partnership is open to all Kent local authority officers’ whose work has a relevance to the group’s aims and objectives. The partnership will also welcome any other partner organisation that has future project based links.

Meetings and Communication

The group will meet every two months. The meeting will be chaired and minutes will be taken. Minutes will be sent to all members by email. Minutes will be sent out to members within 2 weeks of the meeting. Members may email amendments to the minutes to the secretary. Minutes will be agreed at the beginning of each meeting, after any guest speaker has presented.

The draft agenda will be agreed at the end of the previous meeting and members can suggest additional items as they arise by emailing them to the secretary. The agenda will be sent out to all members at least 5 days before the meeting. Members who are unable to attend can email updates to the chair/secretary at least 3 days before the meeting and the chair will give the information at an appropriate time during the meeting.

Each meeting/email decision needs a minimum of 6 districts to be quorate and for a key decision (for example, change in governance, strategic actions including funding, policy work, external invitations/attendance) to be agreed by a minimum of 6 district to support it. The minutes will record the number of people who voted for, against and abstained. If there are not enough members present to be quorate the meeting will still go ahead. Any key decisions would still be discussed and voted on and then all members would be polled by email to make the decision.

When quick decisions must be made before the next meeting is held the chair/secretary will email all members, giving the background to the decision and explaining the options and ask for decision. All members must respond within three working using the voting buttons so the chair/secretary is clear on their response. The numbers of people voting for, against and abstaining will be included in the next set of minutes. Members who do not, or are unable to respond will be recorded as abstained.

Task and finish groups will be set up for projects as needed. All members will be welcome to join any task and finish group. The group may invite people who not members to bring their expertise to a task and finish group. The whole KEEP group will decide whether they would like updates at intervals from the group or to have an update when the task is completed. It is reasonable that the members of the task and finish group will communicate within the group and not include all KEEP members in all messages that are solely about the subject of the task and finish group.

Guests who are invited to the group will speak as the first item on the agenda and then leave.

Reporting / Governance

The group reports to both: Kent & Medway Sustainable Energy Partnership (KMSEP); and the Private Sector Housing Group (PSHG) (which will then be cascaded up to the Kent Environment Champions Group and the Kent Housing Group). Action/decisions/notes will be circulated to K&MGDP and PSHG representative for wider circulation and posting onto Kent Connects

We will support the work of the Kent & Medway Sustainable Energy Partnership and the Private Sector Housing Group to deliver the wider agenda on energy efficiency and health.

The Partnership will also work with other Steering Groups, for example, Kent Climate Change Network, Public Health agencies, voluntary organisations, and any other such group that shares the same aims and ambitions as KEEP to optimise the benefit of initiatives aimed at improving the health and wellbeing of Kent residents, especially vulnerable households.

Partnership Review

The partnership will review the relevance and value of its work annually, which will form part of the annual outcome of the group. Relevance of Terms of reference to ensure ability to deliver.

Outcomes of the partnership 2012- Current

Driver Licence Types
Action / Project / Scheme Partnership members
HECA reporting template Developed with DECC workshop, with lead officer (GBC) and other Kent partners
Affordable Warmth – Coldbusters scheme with Climate Energy Project lead officer (GBC) with Ashford, Dover and Sevenoaks. Also, Tonbridge & Malling and Tunbridge Wells
Collective Switching – Energy Deal Project lead officer (TWBC) with Dartford, Dover and Gravesham
Communication - Production of Energy Efficiency Leaflet Developed with lead officer (DDC) and Dartford, Gravesham and Tunbridge Wells
KEEP representation on KMGDP Project Board Representative of KEEP (Chair/GBC)
KEEP representation on KMGDP project board led task and finish group to look at HHCRO/Green Deal for Kent Representation from, Dartford, Dover, Gravesham, Maidstone and Tonbridge & Malling
Possible capture of other funding/resource for the Fuel Poverty Gap/ECO shortfalls. All partners
Briefing Notes on Fuel Poverty for Cllrs/Management All partners
Weber Training on SWI DDC lead - All partners
KEEP representation on the set up of Warm homes call centre Lead officers GBC and DDC with KCC Feedback work from all members
Collective Switching continued – Energy Deal (inc NEA funding) Maidstone Switch Project lead officer (DDC) with Dartford, Dover, Gravesham, TWBC and TMBC MBC
HECA reporting template amended Lead officer (GBC) and all other members
DECC consultations on ECO / Park Homes and Fuel Poverty via KMSEP All member feedback
Kent Fuel Poverty Strategy Also NEA bid for funding on strategy Sub Group for development – KCC, GBC, DDC, DBC, MBC and TMBC All members on feedback work


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